Mississippi Code § 63-11-37 outlines what must be reported after a DUI conviction and how quickly that reporting must happen.
This is one of the most important reporting responsibilities in the clerk’s office.
What the Statute Says (Simplified)
In plain terms:
After a DUI conviction, the court must send the following to the Department of Public Safety (DPS) within 5 days:
- A true and correct copy of the ticket, citation, or affidavit
- A certified abstract of the court record
If the case results in a non-adjudication, you must also include:
- A certified copy of the court order
The abstract must include:
- The date of conviction
- Whether a chemical test was given
- The results of that test (if applicable)
- Whether the conviction was based on the test
- The penalty imposed
This information allows DPS to properly update the defendant’s driver record.
Who Is Responsible?
While the statute references the trial judge, it places responsibility on the clerk’s office to ensure this information is prepared and submitted.
Why This Matters
This is not just a procedural step.
Accurate and timely reporting ensures:
- driver records are updated correctly
- repeat offenses can be identified
What Happens If It’s Not Done?
Failure to submit the required documentation within the 5-day timeframe can result in:
- notification to the court regarding the deficiency
- communication with court administration or city leadership
- a civil violation with a potential $100 fine per instance, for which the clerk may be held personally responsible
Final Thought
This is one area where timeliness and accuracy are critical.
Building a consistent process for preparing and submitting DUI dispositions will help ensure your court stays compliant and avoids unnecessary issues.
(A screenshot of the full statute is provided below for reference.)
The Clerk’s Desk 